ASP: HANDBOOK OF THE DUTIES . . . OFFICERS

President

The President shall preside over meetings of and present the annual budget to the Council, and preside over the Annual Business Meeting of the Society, serve as Chair of the Executive Committee and of the Council, appoint and charge, with the approval of the Council, the Chair and members (in consultation with the Chair) of all committees of the Council, and carry out other activities usually pertaining to the office.

The President is responsible for seeing that all functions of the Society are performed in a timely manner, consistent with the Constitution and Bylaws of the Society and the charge of Council, and in a financially responsible manner.

The President is invited to give a scientific lecture at the Annual Meeting.

President-Elect

The President-Elect shall automatically succeed to the presidency when the office becomes vacant.

Immediate Past-President

The Immediate Past-President shall be Chair of the Constitution and Rules Committee, and prepares the Tellers' Report. The Immediate Past President shall carry out the duties of an absent or disabled President. The Immediate Past-President shall arrange a luncheon discussion meeting for the former Presidents of the Society at the Annual Meeting of the Society, to ensure that the past wisdom and history of the Society is not forgotten. The Immediate Past President shall also nominate the recipient of the ASP Lifetime Achievement Award, and present it to Council for its approval.

The Past-President shall be the chair of the Scientific Program Committee for the Annual Meeting of the Society.

The Past-President shall be Chair of the Nominating and Meeting Site Selection Committees.

Secretary

The Secretary is responsible for ensuring that the meetings and activities of the Society are carried out within the framework of the Constitution and Bylaws of the Society. The Secretary has primary responsibility for overseeing non-financial aspects of the office of the Executive Secretary and ensuring that these obligations are performed properly and in a timely manner. A vacancy in the office of Secretary shall be filled by appointment by the President and ratified by a majority of voting members of the Council until the next regular election.

1. The Secretary, with the assistance of the Executive Secretary, prepares minutes of all meetings of the Council and the Executive Committee and Business Meetings of the Society.
2. Minutes are to be distributed within one month of the respective meeting.
3. Serves as parliamentarian at meetings.
4. Writes letters of election and appointment to positions in the Society.

Treasurer

The Treasurer is responsible for the budgetary health of the Society and for its investments and financial integrity. The Treasurer also has primary responsibility for financial aspects of the office of the Executive Secretary, and ensuring that any financial obligations are performed properly and in a timely manner. A vacancy in the office of Treasurer shall be filled by appointment by the President and ratified by a majority of voting members of the Council.

The Treasurer, with the assistance of the Executive Secretary:

1. Reviews bank statements and records of financial transactions on a current basis.
2. Reviews the annual tax return.
3. Provides quarterly financial projections to the Executive Committee.
4. Provides current budget reports to the Council at each meeting and to the Membership annually.
5. Oversees the annual financial audit by independent auditors.
6. Assists the President and Council in preparation of the annual budget.
7. Assures that activities of the Society are carried out within the approved budget.
8. Assures that appropriate safeguards are in place to insure the financial integrity of the Society.